Odoo ERP Office Manager
--Patriot Equipment LLC--
The Odoo ERP Office Manager is responsible for overseeing the daily administrative and office operations of the company while managing and maintaining accurate business information within the Odoo Enterprise Resource Planning (ERP) system.
This position plays a key role in coordinating sales, purchasing, accounting, inventory, shipping and receiving, and manufacturing activities. The Office Manager ensures that business transactions are entered accurately, company records are maintained properly, inventory information is current, and departments communicate effectively to support efficient operations.
The ideal candidate is organized, detail-oriented, dependable, and experienced in office management and business systems, with the ability to oversee multiple administrative functions in a manufacturing environment.
Essential Duties and Responsibilities
1. Office Management and Administration
2. Odoo ERP System Management
3. Accounting and Bookkeeping
4. Sales Order and Customer Management
5. Purchasing and Vendor Management
6. Inventory and Parts Management
7. Manufacturing and Production Coordination
8. Shipping and Receiving
9. Reporting and Continuous Improvement
Responsibilities
- Maintain accurate and reliable business records within Odoo.
- Ensure administrative processes and ERP transactions are completed promptly and consistently.
- Support accurate inventory records and effective purchasing coordination.
- Oversee timely processing of sales orders, purchase orders, invoices, and shipping documentation
- Help maintain organized financial, customer, vendor, and manufacturing records
- Promote consistent use of Odoo procedures throughout the company.
- Identify and communicate operational issues before they create significant delays or errors.
- Provide dependable administrative oversight and support the company's overall efficiency and customer service.
Qualifications
- Previous experience in office management, administration, bookkeeping, or operations coordination
- Experience with inventory management, purchasing, order processing, and accounting systems
- Excellent attention to detail and accuracy.
- Ability to manage multiple responsibilities and prioritize competing deadlines
- Ability to work independently and coordinate effectively with employees across departments
- Strong organizational, analytical, communication, and problem-solving skills
- Ability to work in both an office and manufacturing/warehouse environment.
- Familiarity with manufacturing operations, parts inventory, bills of materials, and manufacturing orders is an advantage
- Odoo ERP experience strongly preferred.
Core Compentacies
- Bookkeeping and financial recordkeeping
- Proficiency in Microsoft Office, particularly Excel
- Sales order and customer administration
- Odoo ERP transaction oversight and data integrity
- Office management and administrative leadership
- Inventory, purchasing, and vendor coordination
- Manufacturing and shipping coordination
- Reporting, process improvement, and problem resolution
- Confidentiality, reliability, and accountability
- Clear communication and effective teamwork
Education
High school diploma or equivalent required; additional education in business administration, accounting, or operations is preferred.
Work Environment
This position is based primarily in an office within or near a food equipment manufacturing facility. The Office Manager works closely with company ownership, sales, accounting, purchasing, production, shipping and receiving, vendors, and customers.
Our Product
What We Offer
Each employee has a chance to see the impact of his work.
You can make a real contribution to the success of the company.
Perks
A full-time position
Attractive salary package.
Benefits
Paid Time Off (PTO)
Health Insurance
Eat & Drink
Fruit, coffee and
snacks provided.
